New Staff Orientation

New Staff Orientation is VUMC's way of welcoming you to a thriving cultural center that embraces and celebrates diverse talents and contributions. Designed with you in mind, New Staff Orientation teaches you everything you need to know as you begin your VUMC career.

You will be registered for the necessary orientation session and information will be sent to your personal email address. If you have not received orientation information before your first day of work, please refer to the Questions section below to find appropriate contact information for each orientation.

Due to the evolving nature of the COVID-19 outbreak, portions of the New Staff Orientation will take place online, while others will take place in person in Light Hall. You will be sent a message to your personal email address on the Friday before your orientation date with the specific time you should come to Light Hall to complete the portions that require your presence. See below for important information and instructions for new hires.


Masking: Masking is required in all clinical and public areas in VUH (including the Round Wing), MCJCHV, VWCH, VBH, and all ambulatory clinical sites. This includes common public areas such as cafeteria/food courts, elevators, and waiting rooms. For detailed guidance on required masking for all VUMC personnel, click here.

VUMC ID: This is your personal username to access your new VUMC email and our networks, including the online Learning Exchange, through which you will complete the instructor-led portion of orientation. You should receive an email on or before your hire date with instructions on how to claim and activate your VUMC ID. This message will come from your supervisor to your personal email address. Instructions can be found here. It is vital that you claim and activate your VUMC ID as soon as possible as you will need it to complete the instructor-led portion of orientation online.

Learning Exchange: You will be assigned the instructor-led portion of New Staff Orientation as a course in the online Learning Exchange as soon as you claim your VUMC ID. Click here to access the Learning Exchange and click on My Courses. You will have 30 days to complete this portion of orientation. 

Onboarding Portal: Check your "Save the Date" email for a link to your onboarding portal site. Use the temporary candidate ID and password listed in that email to access the portal until your VUMC ID is created. A video demonstration on accessing the portal can be found here. (VUMC ID required to view the video)

Immunizations: Click on the "Immunization Status" tab in the onboarding portal to upload your records and review the required health services for new employees. At the All Aboard session, you can also receive your required health screenings and immunizations. The All Aboard hours will be limited so it is important that you upload your records in advance of your first day.

I-9 Employment Eligibility Verification: You should receive an email on or before your hire date with the instructions to complete the I-9 form. The link for Part 1 comes from Sterling Talent Solutions and must be completed by your hire date. You will complete Part 2 at the in-person portion of orientation. Click here for more information. You will receive a message to your personal email letting you know what time to arrive at Light Hall to complete Part 2 of your I-9.

ID Badge Photo: The photo for your ID badge can be uploaded in the onboarding portal, and you are strongly encouraged to do so. Use the Employee ID Badge Information Form to provide information, such as preferred name and credentials, after uploading your photo to the badge system. This will save time and ensure you are able to pick up your badge during the in-person portion of orientation. You will also be able to take a badge photo at orientation, and you will be told at that time when and where to pick up your badge.

Benefits: Please review VUMC benefits information before your first day. Click here to see details on benefits for which you may qualify. Note: a VUMC ID is required to view Benefits information. You can watch a brief video outlining VUMC benefits in the Learning Exchange.

Parking: For the in-person portion of orientation, free parking is available in the N Lot 73A. Park in any numbered parking space and take a shuttle to the Medical Center. The address for the location is Parking Lot 73A, Nashville, TN 37212. For a map of the parking lot and shuttle instructions, click here. Take the BLUE shuttle which arrives every 5 minutes to Medical Center North (MCN) by the Eskind Biomedical Library. Please allow at least 15 minutes travel time between locations. 

What to Wear:Business casual attire or work clothes/uniform are recommended for all orientations. The new staff orientation program is considered paid work time, so we ask that you dress as you would for a day at work. Check with your supervisor for any other instructions.

What to Expect:Depending on the services you will need, you can expect to spend no more than four hours.

Clinical Orientation: Clinical Orientation is typically offered twice a month, Tuesday-Wednesday, at 3401 West End, Suite 100. Click here for more information.



Each piece of the orientation program has a different contact person or team. Contact your supervisor first for general orientation/onboarding information and your work schedule.

Employee Service Center

Medical Center Orientation

Clinical Orientation 

  • Contact the Vanderbilt Wilson County Human Resources department for more information regarding your specific orientation details at 615.443.2506.