New Staff Orientation is VUMC's way of welcoming you to a thriving cultural center that embraces and celebrates diverse talents and contributions. Designed with you in mind, New Staff Orientation teaches you everything you need to know as you begin your VUMC career.
You will be registered for the necessary orientation sessions and information will be sent to your personal email address. If you have not received orientation information before your first day of work, please refer to the Questions section below to find appropriate contact information for each orientation.
Due to the evolving nature of the COVID-19 outbreak, portions of the New Staff Orientation will take place online, while others will take place in person. You will be sent a message to your personal email address on the Friday before your orientation date with the specific time you should come to complete the portions that require your presence. See below for important information and instructions for new hires.
Masking: Masking is required in all clinical and public areas in Vanderbilt University Adult Hospital (including the Round Wing), Monroe Carell Jr. Children's Hospital at Vanderbilt, Vanderbilt Wilson County Hospital, Vanderbilt Behavioral Health, and all ambulatory clinic sites. This includes common public areas such as cafeteria/food courts, elevators, and waiting rooms. For detailed guidance on required masking for all VUMC personnel, click here.
VUMC ID: This is your personal username to access your new VUMC email and our networks, including the Learning Exchange, through which you will complete the online portion of orientation. You should receive an email on or before your hire date with instructions on how to claim and activate your VUMC ID. This message will come from your supervisor to your personal email address. Instructions can be found here. It is vital that you claim and activate your VUMC ID as soon as possible as you will need it to complete the online portion of orientation.
Learning Exchange: You will be assigned the online portion of New Staff Orientation as a course in the Learning Exchange as soon as you claim your VUMC ID. Click here to access the Learning Exchange and click on My Courses. You will have 30 days to complete this portion of orientation.
Onboarding Portal: Check your "Save the Date" email for a link to your onboarding portal site. Use the temporary candidate ID and password listed in that email to access the portal until your VUMC ID is created. A video demonstration on accessing the portal can be found here. (VUMC ID required to view the video)
Immunizations: Click on the "Immunization Status" tab in the onboarding portal to upload your records and review the required health services for new employees. At your in-person orientation session, you will have an opportunity to complete your Occupational Health screening and receive any required immunizations, but it will be helpful to have your records uploaded in advance.
I-9 Employment Eligibility Verification: You should receive an email on or before your hire date with the instructions to complete the I-9 form. The link for Part 1 comes from Sterling Talent Solutions and must be completed by your hire date. You will complete Part 2 at the in-person portion of orientation. Click here for more information. You will receive a message to your personal email letting you know what time to arrive at orientation to complete Part 2 of your I-9.
ID Badge Photo: The photo for your ID badge can be uploaded in the onboarding portal, and you are strongly encouraged to do so. Use the Employee ID Badge Information Form to provide information, such as preferred name and credentials, after uploading your photo to the badge system. This will save time and ensure you are able to pick up your badge during the in-person portion of orientation. You will also be able to take a badge photo at orientation, and you will be told at that time when and where to pick up your badge.
Benefits: Please review VUMC benefits information before your first day. Click here to see details on benefits for which you may qualify. Note: a VUMC ID is required to view Benefits information. You can watch a brief video outlining VUMC benefits in the Learning Exchange.
For staff hired to work at VUMC main campus: For the in-person portion of orientation, free parking is available in the N Lot 73A. Park in any numbered parking space and take a shuttle to the Medical Center. The address for the location is Parking Lot 73A, Nashville, TN 37212. For a map of the parking lot and shuttle instructions, click here. Take the BLUE shuttle which arrives every 5 minutes to Medical Center North (MCN) by the Eskind Biomedical Library. Please allow at least 15 minutes travel time between locations.
For staff hired to work at Vanderbilt Wilson County Hospital: All classroom experience is held in the Community Cares Classroom at 1411 Baddour Parkway, Lebanon, TN 37087. Take Babb Drive to the Emergency Entrance and park behind the north tower entrance. Please do not park in the first 2 rows as these are reserved for visitor parking.
What to Wear: Business casual attire or work clothes/uniform are recommended for all orientations. The new staff orientation program is considered paid work time, so we ask that you dress as you would for a day at work. Check with your supervisor for any other instructions.
What to Expect:Depending on the services you will need, you can expect to spend no more than four hours at new staff orientation. Clinical staff will have additional requirements.
For staff attending Clinical Orientation on the VUMC campus: Clinical Orientation is offered twice a month, at 3401 West End, Suite 100. Click here for more information.
For staff attending Clinical Orientation on the Vanderbilt Wilson County Hospital campus: Nursing Orientation is offered the second full week of each month at 1411 Baddour Parkway, Lebanon, TN. Click here for more information.
Each piece of the orientation program has a different contact person or team. Contact your supervisor first for general orientation/onboarding information and your work schedule.