New Staff Orientation

New Staff Orientation is VUMC's way of welcoming you to a thriving cultural center that embraces and celebrates diverse talents and contributions. Designed with you in mind, New Staff Orientation teaches everything you need to know as you begin your VUMC career.

New Medical Center staff will attend Medical Center Orientation as their first day of work. In addition, Medical Center staff working directly with patients in inpatient and outpatient clinical settings will also attend a Clinical Orientation program.

Your department will register you for the necessary orientation session(s) and will provide you with that information. If you have not received orientation information before your first day of work, please refer to the Who to Contact section below to find appropriate contact information for each orientation.

Before Orientation

  • Review VUMC benefits information before your first day of work/orientation. Click here to see details on benefits for which you may qualify. Note: a VUNet ID is required to view Benefits information.
  • Review VUMC health screening and immunization requirements. Upload current immunization records and make plans to attend an All Aboard event prior to your orientation session to complete requirements. You must be compliant with immunization requirements before beginning work.
  • If you would like to get your ID badge during orientation, your supervisor must complete the ID Card Authorization Form online. Your VUnetID must be claimed and Personal Identifiable Information entered (First Name, Last Name, SSN and Date of Birth). See AccessVU for more information.

 

  • Medical Center Orientation 
    This orientation is offered most Mondays from 8 a.m. to 12:30 p.m. in Langford Auditorium. See this map for more information. Check-in begins at 7 a.m. and the program starts promptly at 8 a.m. If you are going to be late, please contact your supervisor to reschedule.

    Clinical Orientation 
    Clinical Orientation is typically offered twice a month from Monday-Wednesday at 3401 West End, Suite 100. On arrival to Clinical Orientation you will receive additional information about your orientation itinerary based on your job role. Mondays, at the close of Medical Center Orientation, a Clinical Orientation representative will be in Langford Lobby for your convenience. This person can provide you with information regarding transportation to 3401, check-in times, answer questions and provide additional information. See the information below for more parking and transportation information.

  • Medical Center Orientation 
    Natchez Trace (N) Lot Parking Instructions:  Free parking for orientation is available in the N Lot 73A. Enter from Natchez Trace via West End Ave. or Blakemore Ave. or from Vanderbilt Place. See this parking map. Park in lot 73A in any numbered parking space on the corner of Vanderbilt Place and 31st Ave., near the red star on the map. Parking lot entrances are marked by the blue X's on the map. Look for a bus stop shelter near lot 73A . There is a stop by the blue bus icon on the map. Take the BLUE shuttle which arrives every 5 minutes to Medical Center North (MCN) by the Eskind Biomedical Library. Please allow at least 15 minutes travel time between locations.  Click here to locate orientation parking via Apple Maps. Click here to use Google Maps.  

    Orientation Location Directions:

    • Walk – Exit the parking lot via Natchez Trace or Vanderbilt Place. Head towards Jess Neely Dr. by the football stadium. Turn left on 24th Ave. Cross the street at Garland Ave. and turn right. Walk down Garland until it ends in front of Medical Center North and the Eskind Biomedical Library, then make a right into the plaza. Orientation is in Langford Auditorium, one building down to the right in the plaza.
    • Shuttle – From N Lot 73A, take the BLUE shuttle, which arrives every 5 minutes. Exit at Medical Center North by the Eskind Biomedical Library. Turn right in front of the Medical Center North (MCN) into the plaza. Langford Auditorium is the second building to the right in the plaza.
    • Taxi/Drop off address – 2209 Garland Ave. Nashville, TN 37232
    • MTA – Hillsboro 7 Bus: get off at Medical Center Drive, walk up the sidewalk next to the hospital indicated on the east side of the map.
    • Google Maps - Type in “Langford Auditorium” in the Google Maps search bar to guide you right to the building.

    Clinical Orientation 
    View this video for parking and transportation information. The 3401 Express Shuttle will run from 6:45-8:15 a.m. and 2:30-5 p.m. The 3401 Express Shuttle will transport you from the 'N' lot to 3401 West End on Monday, following Medical Center Orientation, from 12:30-1:30 p.m. and 6:45-8:15 a.m. on Tuesday and Wednesday. Monday - Wednesday afternoons the 3401 Express will transport from 3401 West End to the 'N' lot from 2:30-5 p.m.

  • Medical Center Orientation 
    This orientation is divided into three main themes: Understanding Vanderbilt Culture, Meeting Your Basic Needs, and Preparing You for Success. During this orientation, you will learn the following:

    • Vanderbilt's history and mission
    • Benefits of being a Vanderbilt employee
    • How Vanderbilt keeps its employees safe, healthy, and happy
    • How to be a successful Vanderbilt employee
    • How to complete new employee paperwork and get started in your Vanderbilt career

    Employees who attend this orientation will also learn the following:

    • VUMC mission and goals
    • How the orientation process works: what to focus on during the first 30 days, 90-180 days, then annually and ongoing
    • Credo behaviors and standards of conduct
    • Customer service and service recovery

    Employees who attend this orientation and are recognized as requiring N-95 fit testing will be trained and fit tested by VEHS. Individuals must be clean shaven (no stubble) OR have a mustache/goatee that does not interfere with where the mask seals to the face to be Fit Tested. Shaving the same day as the fit test is recommended. Check out this video to see acceptable facial hair styles for N-95 use.

    Clinical Orientation 
    Clinical Orientation varies in length depending on your work area and role. You will be encouraged to actively participate in skills reviews, didactic presentations, discussion sessions, and focused group activities. Topics covered include:

    • Health Care Team Roles
    • Nursing Quality and National Patient Safety Goals
    • Tennessee Donor Services
    • Decedent Affairs
    • Mock Code
    • Evidence Based Practice
    • and more

    eStar computer training will take place Thursday and Friday following Clinical Orientation.

  • All New Staff:

    • Identification for I-9 employment eligibility verification (see I-9)
    • Social security numbers of dependents for benefits enrollment
    • Supervisor name, department name, and department phone number
    • Review VUMC's health screening and immunization requirements  prior to orientation.

    Clinical Orientation 
    No additional materials are needed for Clinical Orientation.

  • Business casual attire or work clothes/uniform are recommended for all orientations. The new staff orientation program is considered paid work time, so we ask that you dress as you would for a day at work. Clinical staff are welcome to wear unit-appropriate scrubs. Check with your supervisor for any other instructions.